Privacy Policy

1. Introduction

UNCAN-Connect (“we,” “us,” or “the Project”) is committed to protecting the privacy and personal data of our website visitors, partners, and stakeholders. This Privacy Policy explains how we collect, use, and safeguard your information in accordance with the EU General Data Protection Regulation (GDPR).

2. Data Controller

For the purposes of GDPR, the UNCAN-Connect Coordination Team acts as the Data Controller.

• Contact: UTARTU – University of Tartu
• Email: info@uncan-connect.eu

3. Data We Collect

We may collect and process the following types of data:

• Identity Data: Name, title, and institutional affiliation (provided via contact forms or newsletter sign-ups).
• Contact Data: Email address and phone number.
• Technical Data: IP address, browser type, time zone setting, and operating system (collected automatically via cookies for site functionality).
• Usage Data: Information about how you use our website, including the pages you visit and the duration of your stay.

4. How We Use Your Data

We only process your data when we have a legal basis to do so. Our primary purposes include:

• Communication: To respond to inquiries sent via our contact page.
• Information Sharing: To send project updates and newsletters (only with your explicit consent).
• Website Optimization: To monitor site performance and improve user experience.
• Legal Compliance: To fulfill our obligations under European Commission grant agreements.

5. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by the European Commission’s reporting regulations (typically for the duration of the project plus a statutory period of 5 years following project closure).

6. Data Sharing and Transfers

We do not sell your personal data. Your information may be shared with:

• Consortium Partners: Only when necessary for project coordination.
• Service Providers: Third-party tools (e.g., website hosting, newsletter platforms) that comply with GDPR.
• European Commission: If required for auditing or reporting purposes.

7. Your Rights

Under the GDPR, you have the following rights:

• Access: Request a copy of the data we hold about you.
• Rectification: Request correction of inaccurate data.
• Erasure (“Right to be Forgotten”): Request the deletion of your data.
• Withdraw Consent: Unsubscribe from our newsletter at any time.
• Portability: Request the transfer of your data to another organization.

8. Cookies

Our website uses cookies to enhance user experience. You can set your browser to refuse all or some cookies, but please note that some parts of the website may become inaccessible or function improperly.

9. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. We encourage you to review this page periodically.

10. Contact Us

If you have questions regarding this policy or wish to exercise your data rights, please contact us at info@uncan-connect.eu.